Imagine you’re going into a meeting, or you’re going on a week-long vacation to a remote tropical beach. Either way, you can’t – or shouldn't – answer your phone when a client calls. You're on vacation, after all!
In this case, your voicemail will be the main receptor of those calls.
However, having an unprofessional voicemail greeting is majorly embarrassing when a client does call, and it doesn’t leave a good impression.
Luckily, it’s a very simple problem to fix.
We understand that not everyone is a natural word wizard, so we’ve put together some voicemail greeting examples for you to use in different scenarios.
13 Voicemail Greeting Examples to Help Set You Up For the Best Vacation Ever
Business Voicemail Greetings
1. The Classic
Thank you for calling [company]. Unfortunately, we can’t take your call right now. Your business is very important to us, so please leave your name, number, and a message about why you’re calling, and a representative will call you back shortly.
2. Highlighting Company Goals
Hello, you’ve reached [company]. Unfortunately we’re busy [insert company goal or purpose – ex. Helping companies grow their business, providing exceptional internet service, etc.] right now and are unable to take your call. Please leave your name, contact information, and a brief message, and we’ll be sure to get back to you as soon as possible!
3. Closed Office
Thank you for calling [company]. Our office is currently closed. Our business hours are [days, hours], so please feel free to give us a call back then, and we will be happy to help you.
Personal Voicemail Greetings
4. The Classic
Hi, you’ve reached [your name] at [company]. I’m currently away from my desk or in a meeting, but if you leave your name, number, and a brief message, I will get back to you as soon as possible.
5. Email Mention
Hey, this is [name] at [company]. Sorry I can’t take your call right now, but please leave your information and a quick message, and I’ll give you a call back when I can! You can also send me an email at [email address] and I’ll respond ASAP.
6. Email Mention Variation
Hi, thank you for calling [name]. I’m sorry I can't get to the phone right now. You can either leave me a message or send me an email at [email] and I will get back to you as soon as possible. Thank you and have a great day!
Out of Office Voicemail Greetings
7. Redirect to Colleague
Hello, you’ve reached [your name] at [company]. I will be out of the office from [date] to [date]. If you need immediate attention, please contact my colleague [name] at [phone number]. Otherwise, leave me a message, and I will get back to you when I return.
8. Vacation Notice
Hi, you’ve reached [your name] at [company]. I’m currently off [fun holiday activity – zip-lining in Costa Rica, eating pasta in Italy, etc.] and won’t return until [date]. Please leave me a message or shoot me an email, and I’ll get back to you when I return. If you need immediate attention, please contact my associate, [name] at [phone number].
Holiday Voicemail Greetings
9. Holiday Wishes
Happy holidays! The [company] team is currently out of the office to celebrate the holidays with our families. We will return to the office on [date]. If this is an emergency, please contact [name] at [phone number]. Otherwise, please leave a message, and we’ll return your call after the holidays. [season's greeting - merry Christmas, happy Thanksgiving, etc.].
10. Short and Sweet
Thank you for calling [company]. We are currently closed for the holiday season from [date] until [date]. Please leave a message and we’ll get back to you once we return.
Hello! Thank you for calling [company]. The office is closed today for [holiday]. We’ll be back in the office tomorrow, so please leave us a message and we’ll return your call as soon as possible.
Sales Voicemail Greetings
12. We'd Love to Chat
Hello, you’ve reached the sales department at [company]. We’re sorry we missed your call, but we’d love to talk to you! Please leave a message about your reason for calling and one of our sales representatives will get back to you within [X number of business days].
13. With Other Customers
Hi there, thank you for calling the sales department at [company]. Unfortunately, we’re busy helping other customers right now, but you are still very important to us! Leave us a message or contact [alternate department] at [phone number] and they may be able to answer your questions until we can get back to you.
Creating Your Own Voicemail Script: 4 Tips to Follow
Any of the above voicemail scripts can be customized to your liking, but if you’d prefer to write your very own original voicemail greeting, it’s easy to do!
There are four key elements to include when writing a voicemail greeting message:
1. Introduce Yourself.
Don't leave them hanging or questioning if they've called the right number! Be sure to include at least your first name at the beginning of your message. Bonus: Mention your company name, too.
2. Explain That You Can't Come to the Phone and Mention Why, If Appropriate.
You never want a prospect or customer to think you just ignored their call for no reason. Mention that you are out of office, away from the phone, in a meeting, etc. and why you are unable to take their call, if appropriate.
3. Provide Further Instructions on the Best Way to Get in Contact With You Again.
Let callers know if you can be best reached by email, leaving a message and callback number, or if they should contact another business associate with any urgent questions, comments, or concerns.
4. Tell Them When They Can Expect to Hear Back From You.
On vacation for a week? Let them know your return date. No matter how long you are away from your phone, keep callers informed so they know to expect a call back or reply from you at a later date. If you don't tell them this, they might just keep calling.
Your voicemail greeting may be just one element of how you present yourself, your company, and your brand to your clients, but every little piece makes a big difference!
Having a professional and helpful voicemail message lets your clients know that they’re in good hands, and they'll keep them coming back to work with you again and again.
Don't be afraid to put a little bit of your personality into the voicemail, either! Just make sure you give them a call them back!